ADMISSION OFFICER

Applications are invited from suitably qualified and experienced Tanzanians to fill the following vacant positions, at the Dar es Salaam Institute of Technology (DIT).
Dar es Salaam Institute of Technology (DIT) was established by Act of Parliament, Act No. 6 of 1997. The governance and the control of the institute are vested in the DIT Council. The Council has a chairperson appointed by the President of the United Republic of Tanzania and 11 members appointed by the Minister responsible for Science and Technology. The Chief Executive of the Institute is the Principal who is appointed by the Minister. The Principal is also the Secretary of the DIT Council. The Principal in executing his/her administration functions is supported by the Deputy Principal (Academic, Research and Consultancy) who is responsible for the operations of academic related departments and the Deputy Principal (Administration and Finance) who oversees the operations of supporting departments.

6.0 ADMISSION OFFICER II - 1 POST
6.1 QUALIFICATIONS AND EXPERIENCE
• First Degree/ Advanced Diploma in Educational Management, Administration or Statistics.
6.2 Duties and Responsibilities
• Process application for admission
• Ensures availability of stationeries for admission purposes
• Assist in preparing admission advertisements
• Keeps proper records of all students’ admission matters.
• Performs any other related duties as may be assigned by immediate supervisor
6.3 REMUNERATION
Attractive remuneration package in accordance with the Institution’s salary scale PGSS 10
NB: GENERAL CONDITIONS
I. All applicants must be Citizens of Tanzania and not above 45 years old, however, should also observe the age limit for each position where indicated.
II. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable contact postal address, e-mail address and telephone numbers.
III. Applicants should apply on the strength of the information given in this advertisement.
IV. Applicants for DIT Mwanza – Campus should indicate their preference working station in the application letters.
V. Applicants must attach their detailed relevant certified copies of Academic certificates:
a. Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
b. Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
c. Form IV and Form VI National Examination Certificates.
d. Computer Certificate
e. Professional certificates from respective boards
f. One recent passport size picture and birth certificate.
VI. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED
VII. Testimonials, Partial transcripts and results slips will not be accepted.
VIII. Presentation of forged academic certificates and other information in the CV will necessitate to legal action
IX. Applicants for senior positions currently employed in the public service should route their application letters through their respective employers.
X. Applicants for entry levels currently employed in the Public Service should not apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated 30th November, 2010.
XI. Applicants who have/were retired from the Public Service for whatever reason should not apply.
XII. Applicants should indicate three reputable referees with their reliable contacts.
XIII. Certificates from foreign examination bodies for ordinary or advanced level education should be certified by The National Examination Council of Tanzania (NECTA)
XIV. Certificates from foreign Universities should be verified by The Tanzania Commission for Universities (TCU)
XV. Dead line for application is 2nd March, 2015
XVI. Applicants with special needs/case (disability) are supposed to indicate
XVII. Women are highly encouraged to apply
XVIII. Only short listed candidates will be informed on a date for interview
XIX. Application letters should be written in English
XX. APPLICATION LETTERS SHOULD BE POSTED TO THE FOLLOWING ADDRESS. HAND DELIVERY IS ACCEPTABLE:
Principal,
Dar es Salaam Institute of Technology,
Bibi Titi Mohamed Street/Morogoro Rd Junction,
P. O. Box 2958,
DAR ES SALAAM.
Email: principal@dit.ac.tz

Administrative Assistant cum Driver , Bunda, , Tanzania

Tracking Code236-566Job Description
Reports To:
Site Coordinator
Supervises:
Driver(1) and office assistant
Job Summary:
The Admin Assistant cum Driver will report to the Site Coordinator. She/he will be taking the leading roles and responsibilities in ensuring all the administrative function of the position are carried effectively and efficiently.
The Admin Assistant cum Driver will work under the direct supervision of the Project Site Coordinator and will be expected to provide efficient and effective driving and clerical support services to help the overall administration functions in project area sites.
Responsibilities:-
General Administration & Office premise Operational
Provide office organization and administration and ensure the office environment meets regulatory health and safety standards and coordinate training and orientation accordingly
Manage effective utilization of utilities services (water, electricity and security services), fleet management operational and Office equipment and communication uses (printers, photocopies, post office box, Telephone, Internet and emails uses.)
Logistical Support
In coordination with Program and Finance departments, provide logistical support as required for trainings, workshops, and other events planned by PCI, including: use of project vehicles; bookings for hotels, training venues, transportation; materials production; etc. in accordance with approved activity plans and budgets.
Stock and Assets control
Records office inventories and keeps documentation of stock procured in the District office and ensures lost assets are properly reported and liaise with head office for necessary action taken to remove the same from the register once the investigations are completed.
General Fleet management
Performs work in the operation of PCI vehicles to assure safe transportation of users to and from various destinations to manage PCI Vehicles to which s/he is assigned in accordance with Local Laws and PCI Policy relative to the use of the PCI vehicles and as specified by Supervisor.
Prepare vehicle monthly fuel consumption bill analysis for fuel bill payment process and provide monthly fuel consumption report to Supervisor or forward to Supervisor /Administration Officer/
Knowledge:
Diploma in Business Administration from recognized institution. Advanced Driver’s Certificate Grade One from the National Institute of Transport (NIT) or Vocational Education Training Authority (VETA) as an added advantageRequired Skills
Functional Skills:
Self-motivated with demonstrated ability to work effectively with colleagues in a team environment and with stakeholders from different cultural backgrounds.
Professional Attributes:
Highly organized, detailed oriented, sound judgment, strong interpersonal skills
Other:
Must be computer literateRequired Experience
At least 2 -3 years’ work experience in Administration and Vehicle Driving duties with other International NGOs or similar Organizations including office administration managementJob LocationBunda, , Tanzania
APPLY

Admin/Receptionist - WaterAid Tanzania

It’s hard to believe that today 748 million people still don’t have clean, safe water and 2.5 billion live without a toilet. The resulting diseases kill one child every minute.
WaterAid is looking for an Admin/Receptionist to play a vital role in our mission to transform lives with safe water, sanitation and hygiene in the world’s poorest communities.
Working within the People and Organisational Development Team the Admin/Receptionist will be responsible for the effective and efficient running of the Front Office and providing administrative support to staff in the Country Programme Office. To be successful, you’ll need to have good administration and computer skills, an excellent customer service approach to any task, and be proactive and results-orientated.
By 2030 we want everyone, everywhere to have clean water and sanitation. We need you to help us make it happen. If you bring your expertise, passion and professionalism, we’ll give you a lot back.
Working with us, you will be entitled to a wide range of employee benefits.
Please note: in order to apply for this role you must be able to demonstrate your eligibility to work in Tanzania.
Please visit our website: http://www.wateraid.org/uk

HOW TO APPLY:
Please send your CV and cover letter to:
WaterAidTanzania@wateraid.org

Documentation Supervisor

A leading international shipping and maritime company with operations in more than 200 countries worldwide is looking to fill the following vacancies which will be based permanently at Dar es Salaam.

All candidates must have the following prerequisite: Computer literacy, excellent communication skills both - written and verbal, be excellent team players and have good conduct. In addition the specific experience criteria as given against the position is mandatory.

. Job Title: Documentation Supervisor:

Must have at least 7 to 10 years' experience in shipping industry of which document supervision must be for at least 5 years.
Must be from conventional cargo operations preferred and well acquitted with TANCS and other related systems.


APPLICATION INSTRUCTIONS:
All above positions offer competitive salary, good working environment and career growth opportunities.

Note: Only shortlisted candidates will be contacted for interviews.

send the hard copy to:
The Recruitment Manager,
P.O. Box 43013,
Dar es salaam,
Tanzania.

Finance & Administration Manager - Feed The Children , Tanzania

PURPOSE OF THE ROLE
As a member of management, to support the Country Director (CD) and other members of the senior management team (SMT) on the best use of financial resources so that Feed the Children "FEED" is managed and developed in accordance with prudent and effective financial policies and procedures, embedding best financial and accounting practices in the systems.
OBJECTIVES OF THE ROLE
The Finance & Administration Manager is responsible for all aspects of accounting, financial and administration management of Feed the Children.
S/he will be responsible for all "FEED" accounting functions, accurate financial record keeping, detailed and accurate reconciliation of financial documents and office management.
S/he will be responsible for managing all bank statements, inventory records, invoices, documentations of all balance sheet accounts, and prepare financial statements and reports.
The job-holder will be expected to make recommendations as well as assist the Senior Management Team with the interpretation of financial reports and departmental budgets, working closely with "FEED" Heads of Departments to implement effective financial management systems.
The job-holder will work closely with the Regional Director, Africa and Chief Financial Officer at the HQ in Oklahoma and will also take the lead in managing an effective administration function and giving financial advice to the Senior Management Team (SMT).
SUMMARY OF MAIN DUTIES:
To support the SMT in the development of a long term organizational funding strategy for the programme.
To ensure the development, implementation, and management of robust financial systems and procedures for "FEED", ensuring adequate internal controls and efficient use of financial resources.
To support program managers in building credible donor budgets, effective tracking of income, budget monitoring, and timely and accurate reporting to donors.
Developing and documenting financial procedures to ensure full accountability.
Overseeing donor contracts management so as to ensure the effective tracking of grants, budget monitoring, timely reporting to donors, and to advise managers on funding gaps.
Review and analyze the current inventory and procurement manual and control systems and procedures, and, if appropriate, to recommend measures to be taken to strengthen specific areas.
Provide financial, technical support to all managers and budget-holders so that they give to "FEED" efficient and prudent financial management.
Review, analyze and ensure "FEED’s" current compliance with all local laws (e.g. Income Tax, VAT, Pensions, Trustees, Import Duties, Insurance, etc), and all leases and other contracts and, if possible advice the Country Director and Regional Director on possible liabilities and risks.
To identify the existing financial management strengths and weaknesses and advice the Country Director and Regional Director on how to improve the systems when necessary.
To ensure that financial reporting to Donors and Head office is accurately and efficiently carried out in accordance with the finance diary.
Submitting monthly electronic cash transfer request to Head Office after consulting with the Country Director.
To identify training needs of the finance and support staff, develop and strengthen capacity on various professional fronts.
Ensure compliance with statutory and organization financial audit.
Manage payroll, leave records and benefits systems for staff based on HR policies
Sending out monthly summaries to all Managers regarding departmental budgets’ updates and holding regular meetings with them to provide financial leadership.
Ensure professional supervision of administration functions including procurement, day to day office management, information sharing, human resource support, IT support, field logistics including fleet operations, and maintenance of office equipment and tools.
Administering service contracts and ensuring all adhere to the legal requirements.
Managing parcels sent from head office, other country offices and local post letters.
Set up and manage standard operating procedures for the administration function.
Work with the Country Director to coordinate visitors and events in the country office.
Willingness to handle any other duties assigned by the Country Director and Regional Director.
MINIMUM PERSONAL SPECIFICATIONS:
A Bachelor’s degree in Commerce or Accounting and Certified Public Accountant qualification required. Masters will be an added advantage.
At least 8 years accounting experience, 3 of which should be at the level of Senior Accountant.
Excellent computerized Accounting experience and knowledge of QuickBooks.
Excellent long-term track record in budget management.
Experience of finance, budgeting, financial reporting and administration preferably within NGO setting.
Proven prudence and integrity in the management of staff and financial resources.
Dependable member with proven ability to lead, motivate and work among managers.
Experience of exercising financial responsibility, budget control and effective and efficient resource management.
Willingness to travel occasionally to the field.
Good communication skills, tact, patience and diplomacy.
Proven ability to think strategically, set SMART goals and priorities for the organization.
Good knowledge of local procurement and HR laws and procedures.
Understanding of programming and willingness to participate in program events.
Commitment to FEED values and mission, including a commitment to serve the organization and beneficiaries.
High ethical standards: Personal integrity, trustworthy, and honesty.
Transparency: Lack of hidden motives and offering full information required for decision making.

HOW TO APPLY:
If you meet the requirements mentioned above please send your application and detailed CV tohr@feedthechildren.co.ke by 9th February 2015. Please note only shortlisted candidates will be contacted.

Administration Officer - Feed the Children , Tanzania

The primary function of the Administration Officer is to provide administrative services. Providing these services in an effective and efficient manner will ensure that FEED operations are maintained in an effective and efficient manner. Responsibilities:
Operations: Oversee the implementation of the Operation policies and procedures in Tanzania; A key member of the Finance and Administration team and responsible for and day to day operations. Leases : Oversee negotiation & preparation of Leases, Service contracts and reviews by legal counsel, implementation, maintenance, and termination.
Vehicles Fleet :
Establish and maintain the organization’s vehicle transportation system; Oversee staffing, budgeting, vehicle & equipment selection, procurement, shipping, utilization, maintenance, reporting, disposition and records; Oversee allocation of vehicles & drivers for program travel schedules and staff transportation. Fixed Assets: General Management, Budget, Procurement, shipping, tracking, insurance; dispositions; reporting & records;
Procurement: Carrying out the acquisition activities of both goods and services for FEED
Maintenance: Oversee maintenance contract documentation, and implementation for physical facilities, equipment, services & utilities like water, phones, power, security and IT, etc Security & Safety: Take the leading role in the organization’s disaster avoidance & recovery systems through: • Determine appropriate security systems for office premises, install, monitor performance & ensure bills paid up to date. • Acting as primary emergency call person for FEED • Research; develop and implement safety & security policy and procedures • Subscribe to safety & security information networks and use the same to review situations and advise staff as appropriate • Arrange for appropriate insurance coverage for all organizations assets • Update the security policy and the SOP (Standard of Operations) • Attend, Contribute and share security information within the intra –Agencies security working group
Staff matters administration &Supervision: This task includes directly supervising drivers and Office Attendant, new employee orientation and training, performance plans, appraisals, terminations and separations. Will include administering of staff benefits, leave management, and handling staff records with confidentiality.
Contracts:
Draw up or participate in drawing-up and reviewing employment contracts, business contracts, including contracts on procurement and supply; clearing & forwarding, legal services, etc. Manage contracts files, arrange interviews and recruitment processes.
Liaison: Represent the organization in implementing the Agreement between the Government of Republic of Tanzania and Feed the Children. This mostly concerns applying for & following through with duty/tax exemptions. Overseeing general government compliance for FEED
Custodianship: Oversee custodianship of all non-consumable physical assets of the organization including motor-vehicles, equipment & furniture, track and maintain record of each item, oversee procurement, delivery, proper care, usage, maintenance and storage; recommend acquisitions and disposals; prepare year-end and other reports as required; arrange appropriate insurance coverage.
Key Working Relationships: The Country Director, Finance and Administrative Manager, All departments, Regional Office, HQ office in Oklahoma and other FEED Programs in the Region
Minimum Qualifications/Requirements:
• Holder of a Bachelor’s Degree in Business Administration from recognized University • Be fluent in written & spoken English & Kiswahili • Minimum 3 years working experience in a similar capacity in International NGO • Demonstrate working knowledge with MS Office • Knowledge & understanding of HR Laws, policies and practices (Tanzania Labor Relations Act) • Good interpersonal and negotiation skills

HOW TO APPLY:
If you meet the requirements of the position above please send your application detailed CV, telephone and email contacts of three referees to hr@feedthechildren.co.ke by 9th February 2015. Please note only successful candidates will be contacted.

Intern - Operations and Administration at Onfonmedia - Jan 2015

Intern-Operations and Administration
Company Profile
We are a fast growing startup company in Tanzania but with established operations in East African region. Our core business is providing mobile Value Added Services (VAS) in partnership with telecom operators. We are seeking to recruit a dynamic and innovative individuals in the position of Intern-Operations and Administration

Duties and Responsibilities
· General Office administration and operational management under supervision of the Office Administrator
· Assisting with translation of mobile content
· Ensuring the business is always in compliance with various government regulatory requirements
· Updating mobile content category for Soccer news
· Maintain confidentiality of all customer related information
· Maintaining customer experience levels within the quality standards stipulated by the company
· Recording and following up on general queries and complaints by customers
· Anticipating potential needs or problems of customers and resolving the same
· Maintaining a balance between business and customer needs while maintaining confidentiality of information
· Making recommendations of alternate solutions if customer expectations cannot be met in accordance with the relevant escalation procedures

Qualifications & Desired Skills:
· Recent diploma/Advance diploma or Degree graduate in Business Administration, Public Relations, Public Administration, Enterpreneurship, Linguistics, Marketing, Operation Management and related courses
· Those who have just graduated from college or have finished studies and are awaiting graduation will be considered
· Evening Programme students in their last semester/term of study can be considered provided they will be available for the internship every weekday from 8am-5pm
· Must have superior communication skills with fluency in English and Kiswahili (both written and spoken). Should be very good in spoken and written English.
· Strong analytic skills and comfort in using Microsoft office especially Ms Word, Ms Excel, PowerPoint and outlook for emails
· Punctual, regular, and consistent attendance
· Ability to maintain productivity under pressure and to multitask effectively
· Should be able to accurately translate content written in English to Kiswahili and vise versa
· Excellent knowledge of internet research (using Google and other search engines) is an asset
· Ability to learn new concepts very fast
· Should be dynamic and open minded (must be able to think outside the box)

Other requirements
· Must be Tanzanian national currently living in Dar es Salaam
· Should be 26 years of age and below at the time of application
· Related experience (field/volunteer/internship) will count
· Those with very strong academic record/performance have a definite advantage

If you feel that you are up to the challenge and posses the necessary qualification and experience please send your resume and one page application letter indicating why you are the most suitable candidate for the role clearly quoting the job title to info.tz@onfonmedia.com .The deadline for application is Friday 23rd January, 2015.

Applicants are advised to apply early as short listing and interviews will be done on an on-going basis. If you do not hear from us two weeks after the deadline, please consider your application unsuccessful

Finance and Administrative Officer - ADD International

ADD International is a UK based lnternational Organisation working in 3 countries in Africa arid 3 countries in Asia. It started working in Tanzania in 1997. The Organisation's current strategic objective focuses on ending exclusion, poverty and discrimination facing people with disabilities in developing countries.
ADD International Tanzania Country Office is seeking to recruit highly qualified, self-motivated and experienced individuals to strengthen its country programme delivery

Position: Finance and Administrative Officer
Reporting line: Reporting to Finance and Administrative Manager
Tenure: open-ended contract

Key duties and responsibilities include:
Finance Management and Accounts
Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documentation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness of payments
Process Petty cash payments within the Internal Control System and in conformity with approved budget
Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package.
Do transaction back-up on daily basis and keep the back-up device safe-locked
Effect funds disbursement (both hard Cash and Cheques) solely upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and /or authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
Participate in in Budget preparation and Budget revision
Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
Ensure timely filing of statutory dues to avoid penalties
Prepare transactions \ schedules and submit the same to the Finance and' Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards

Qualification and experience:
Education: Bachelor degree or Advanced Diploma in Certified
Accountancy from recognized higher learning Institution(s)
Experience: At least 3 years' experience in finance and accounting in a multi donor- funded Programme.

Competencies:
Proper knowledge of funds management, ability to prepare Financial Statement and reports,
Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c. .
Knowledge and experience of using computerized Accounting
Packages such as Sun would be an asset,
Understanding and experience in (manual ledgers) Double

Entry Bookkeeping,
Ability to work independently under minimum supervision
Excellent interpersonal skills, excellent command in both
English and Swahili is a prerequisite
Knowledge of Tanzania's extant Labour' Laws, and other industrial relations would be an added advantage
Commitment to equality and diversity, knowledge of disability rights

APPLICATION INSTRUCTIONS:

Interested candidates who meet the above outlined criteria' should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:
Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to
Joseph.Doulkom@add-burkinafaso.org

Finance and Administrative Officer - ADD International Tanzania Programme

ADD International is a UK based International Organisation working in 3 countries in Africa and 3 countries in Asia. It started working in Tanzania in 1997. The Organization’s current strategic objective focuses on ending exclusion, poverty and discrimination facing people with disabilities in developing countries.
ADD International Tanzania Country Office is seeking to recruit highly qualified, self-motivated and experienced individuals to strengthen its country programme delivery:

Position: Finance and Administrative Officer
Reporting line: Reporting to Finance and Administrative
Manager
Tenure: open-ended contract

Key duties and responsibilities include:

Finance Management and Accounts
Preparation of Payment Vouchers by ensuring their accuracy and authenticity in terms of completeness of accounting information and documE1ntation and submit the same to the next level manager(s) for verification/approval prior to authorization prior to effectiveness, of payments
Process Petty cash payments within the Internal Control System and in conformity with approved budget
Daily posting of approved and/or authorized transactions arising from Petty Cash Fund and cheque payments in PS Financial Accounting package. Do transaction back-up on daily basis and keep the back-up device safe-locked
Effect funds disbursement (both hard Cash and Cheques) solely, upon approval and authorization and ensure that payments are effected in accordance with ADD International financial guideline and procedures
Manage and track all programme staff advances/payment requests- travel advances, training/meetings/workshop advances and raise Journal Vouchers against them upon liquidation with the view of capturing such liquidated expenses in the system in a timely manner upon approval .Follow-up long outstanding staff advances and ensure that such advances given to staff are being liquidated on a timely fashion
Undertake banking activities including checking of balances, prompt cash and cheque deposits, collecting bank statements periodically as may be required. Act as a bank agent for the organisation
Perform Bank Reconciliation and produce Bank Reconciliation Statements on monthly basis and make follow-up on reconciling items
Effective management of Petty Cash Funds by ensuring disbursement of funds vide Petty Cash Fund is done upon approval and lor authorization by the responsible official. Ensure timely replenishment of Petty Cash Fund
Participate in in Budget preparation and Budget revision
Preparation of staff payroll in a timely manner, submit the same to Finance and Admin Manager for verification and/or approval.
Ensure timely filing of statutory dues to avoid penalties
Prepare transactions schedules and submit the same to the
Finance and Administrative Manager in a timely manner to facilitate preparation of monthly, quarterly, semi-annual and annual financial reports and participate fully in the entire exercise
Participate in annual external Audit by availing needed documents and provide explanations to the external Auditors when needed to ensure smooth audit exercise
Ensure daily filing of finance related documents in an orderly manner and as per ADD International standards

Administrative-related functions:

Ensure that both incoming and outgoing document are properly filed in accordance with ADD standards
Maintain staff leave cycle by keeping them updated
Ensure proper management of office assets including the generator, computers, IT System and their efficient repair and maintenance. Supervise Office Administrative Assistant to ensure office and office surroundings cleanliness
Work closely with the Finance and Administrative Manager, to ensure appropriate human capital management and establish good relationship with staff .
Oversight all logistic and office fleet management under the supervisor, co-ordinate effectively all office logistic matters in relation to both field and town errands, ensure effective utilization of manpower, vehicles, fuel and accessories, ensure timely renewal of motor vehicle insurance coverage and report and follow-up of road accidents incidents if any
Facilitate Hotel reservations for both staff accommodation, seminars/workshop
Prepare and maintain contracts for service providers' worth maximum of 500,000/=
Identify training needs for supervisees and provide appropriate suggestions to management for decision
Facilitate deployment of ADD International assets and ensure effective use of them by DPOs
Ensure both internal and external communication, both one-to-one and in teams is effective and consistent with ADD International's culture and values
Preparation and review Job Descriptions for Administrative staff under your supervision conduct coaching session to the respective staff with the view of building their capacity, setting staff performance objectives and do both semi-annual and annual performance appraisal for staff under your supervision and providing feedback to the management
Maintain and update fixed Assets Register and ensure that it \ always kept updated

Procurement and stores- related functions
Prepare Purchase Orders upon receipt of the quotes and submit the same to senior officials for approval and/or authorization
Liaise with bidders and other service providers to ensure timely delivery of goods and/or services as per either contract or order.
Receive goods upon delivery, raise Goods Received Note against suppliers' Delivery Note, assist goods/services inspection team during inspection of delivered goods and lor rendered services and acknowledge receipt of the same by signing vendors' Delivery Note
Maintain and update stores records per inventory item per respective stores ledger and bin cards

Qualification and experience.
Education: Bachelor degree or Advanced Diploma in Certified
Accountancy from recognized higher learning Institution(s)
Experience: At least 3 years' experience in finance and accounting in a multi donor- funded Programme.

Competencies:
Proper knowledge of funds management, ability to prepare
Financial Statement and reports,
Proper knowledge of MS Office applications including Microsoft Excel, Word, Outlook e.t.c .'
Knowledge and experience of using computerized Accounting
Packages such as Sun would be an asset,
Understanding and experience in (manual ledgers) Double Entry Bookkeeping,
Ability to work independently under minimum supervision
Excellent interpersonal skills, excellent command in both
English and Swahili is a prerequisite
Knowledge of Tanzania's extant Labour Laws and other' industrial relations would be an added advantage
Commitment to equality and diversity, knowledge of disability rights

APPLICATION INSTRUCTIONS:

Interested candidates who meet the above outlined criteria should apply in writing through the postal or e-mail address indicated below, specifying which post you are applying for, and enclosing the following:

Typed application letter stating why you think you are be best candidate for the post
Typed detailed CV with three names of referees with their contact details including telephone numbers and/or e-mail address
Copies of relevant certified certificates and testimonial to support application(s)
Deadline for submitting applications is January 24th, 2015 at 4.30pm.
Only shortlisted candidates will be contacted.
ADD International is an equal employer and offers competitive packages to right candidates. Persons with disabilities or persons with experience in working with persons with disabilities are encouraged to apply

The Country Director
ADD International Tanzania Programme
P.O.Box 33659, Dar-es-Salaam
E-mail: Mathew.Kawogo@add-tanzania.org copy to Joseph.Doulkom@add-burkinafaso.org

Manager/Administrative Services

The Role
The Manager/Administrative Services will be reporting to the Chief Manager/Human Resources and will be responsible for overall coordination of the corporate administrative Services and Industrial Relations; and accountable for the development of appropriate sound policies, processes and procedures in the. areas of jurisdiction that will support the provision of standardized and efficient administrative services and cultivate harmonious industrial relations in the bank.

Duties and Responsibilities
Assists in developing policies and regulations relating to salary administration, social welfare and Industrial Relations.
Assists in developing policies relating to office utilization and layout, office furniture and equipment in consultation with other stakeholders.
Oversees administrative activities such as mail, printing and copying, recycling
Oversees the administration approved plans on building and office equipment maintenance in accordance to budgetary allocations
Establishes and maintains an interlinked staff filing system through special confidential correspondence, personnel and administrative files.
Ensure that staff records are continuously updated and well maintained in liaison with other departments and units
Advises newly recruited staff on the various social security. administrations and administers staff pensions and terminal benefits.
Responsible for salary administration including salary payroll records for staff and checks accuracy of payments and deductions.
Ensures that national labour laws are adhered to on all staff matters and provide appropriate advices to line managers on matters touching on the labour laws.
Advises management on all matters relating to trade union issues, collective agreements and establishment of industrial relations machinery in the bank.
Recommends and administers approved staff social welfare including housing, medical care, staff canteens transport and insurance schemes.
Participates in recommended groups of staff that will be uniformed and in selecting attires for uniformed staff.
Coordinates the preparations and use of the Human Resource Departrnent budqet.
Ensures that office goods and services are procured in accordance with provisions of the financial
regulations.
Monitors and periodically examines fuel consumption for motor vehicles, standby generators.
Administers and coordinates the maintenance of the fleet of service vehicles and ensures that all
assets are insured.
Prepares periodic and annual administrative services implementation reports
Coordinates periodic performance appraisal of all direct reports
Performs other duties related to the above as may be assigned by the his/her supervisor

Core competences
Customer care
Effective Communication
Quick thinking and good judgment.
Good analysis capabiiities
lnterpersonal.and relationship building

Qualifications
Degree in Human Resources Management, Public Administration, Business Administration (major
HR)Industrial Relations or equivalent qualifications, plus proof of practical knowledge and
experience ln Administration services, industrial relations functions and Labour laws of Tanzania of not less than five years. "
A postgraduate degree qualification in Business Administration (majoring in Human Resources),
Human Resources, Administration, Labour Laws or equivalent will be an added advantage.
Good Office computer application package skills

APPLICATION INSTRUCTIONS:

Candidates meeting the above job requirements should submit their hand written applications with two (2) passport size photographs glued at the top of the application. '
Further to the above candidate should submit their detailed curriculum vitae (CV), photocopies of
birth certificates, copies of certified academic transcripts and certificates; and provide names of three (3) referees with their contact postal addresses, e-mail and telephone numbers:
Applicants should indicate their contact addresses including telephone numbers. The last day for receiving applications is on 20th January 201 S. Only short listed candidates will be contacted.
All applications should be sent to the following address:

Executive Selection
REDMA
NIC Life House, 1 st Floor, Wing c
Sokoine Drive/Ohio Street
POBox 10236, Dar es Salaam, Tanzania